Orientation process
Our orientation process is designed to help new team members—whether staff, volunteers, or partners—integrate into our community. We emphasize understanding our mission, values, and programs to ensure that everyone is empowered to make a meaningful impact in support of our cause. Below is a list of everything you will need to be fully incorporated into the company. If you find you are missing something on this list please contact Tiff at tiff@exodusensemble.com.
Complete W-9 & Bank Details Request Form and send back to Sharon at bookkeeper@exodusensemble.com
Download the SLACK app, create your profile, and get acquainted with the app
Download Connecteam, create your profile, and get acquainted with the app
Watch the How to Invoice video found here
Fill out emergency contact form and submit to Tiff at tiff@exodusensemble.com
Schedule a meeting with Tiff to go over any questions about Handbook
Read handbook and sign form about having read handbook.
How to Get Paid
Connecteam & Tracking Hours
In order to track hours, we use an app called Connecteam. It is available on all phone platforms and on computers. It is imperative that you clock in and out every day you work. If you made a mistake, please edit the shift and Tiff or April will approve it for you. Any days you work under ‘Admin’ must have a note attached explaining your tasks for the day.
Invoicing
To learn how to invoice properly please go to this link here or to exodusensemble.com/resources and click ‘How to Invoice’. For questions regarding your pay rate please reach out to Sharon at bookkeeper@exodusensemble.com You will have two payment options.
Option 1: Twice a month: You can be paid semi-monthly, with payments based on cut-off dates on the 15th and the end of the month. Invoices for these payments are due on the 16th for the first half of the month and on the 1st for the second half.
Option 2: Once a month: You can choose to be paid monthly for the previous month’s work. Invoices for this option are due on the 1st of each month.
Housing
We provide Guest Housing for folks who are from out of town & will be here for 3 months or less. If you have been provided Guest Housing, Tiff will have sent you a housing agreement. Please look over this agreement and send it back to her, signed, before your first work day.
Frequently Asked Questions
Am I required to bring my own costumes?
For the past four years, we have been using our own clothes, shoes, and sometimes even props! We understand this is not ideal for everyone and it is completely up to you whether you would like to use your own clothes as costumes. If you would like to use your own clothing, what happens to your clothes during runs & rehearsals (wear & tear, damage, etc) is not the responsibility of the company. If you would like to opt out of using your own clothes during runs, Exodus will provide you with a clothing stipend no greater than $25 that will be used strictly for the show that it was bought for. Once the run is complete, the shows bought with the stipend should be returned to Exodus.
What is the Best Way to Contact Folks?
As a part of the onboarding process, you will be added into our SLACK - our company's messaging app. It’s basically like texting but for work. This is the most effective way to communicate with folks within the company.
Where do I go?
Our stage manager will always include an address for where you need to go. Our most frequent address is: Center for Contemporary Arts (CCA) - Address: 1050 Old Pecos Trail
What do I do if I Get Sick?
We are constantly working in close proximity to each other! This means, if one person gets sick, we all get sick. We would love to prevent this from happening! In the event that you are ill, please email or call the stage manager as soon as you start feeling symptoms and let them know. We will then assess the situation.
If you are ill and unable to perform, the person that is your double will then be responsible for performing that night. If the double is unable to perform or if there is no double, the show will be canceled. Please do not come into work if you are feeling unwell.
Where do props go?
Anything that is at CCA has a place to go! We have prop shelves in the backroom that are labeled. If you find you are unsure where an item goes (prop, LED, etc.), please ask Bel. You will have a designated space to put your belongings in at CCA, please place your items there at top of day and refrain from leaving your things around in the space.
Purchases
For ALL purchases (whether made with a credit card or any other method), please email the receipt showing the full date and specify which show the item(s) were purchased for. Send this information immediately, either while in the store or as soon as you get to your car, to Bookkeeper@exodusensemble.com.